Payroll Reconciliation That Keeps QuickBooks Accurate
Payroll doesn’t stop with running payroll. We reconcile your payroll reports, bank activity, taxes, and liabilities so the numbers in QuickBooks Online match what actually happened.
Owner-Led · QuickBooks Online · Payroll Reconciliation
Payroll Reconciliation
Running Payroll Is Only Half the Job.
Your payroll company handles paychecks and tax filings, but those numbers still need to be recorded correctly in QuickBooks. Payroll withdrawals, wages, employer taxes, benefits, and liabilities can quickly get out of sync.
We reconcile your payroll activity to QuickBooks Online so your payroll expenses and balance sheet accounts are accurate—and problems don’t pile up month after month.
We’ll help make sure:
Payroll withdrawals match your payroll reports
Wages, employer taxes, and payroll liabilities are recorded correctly
Payroll balances in QuickBooks are reviewed and reconciled
PAYROLL TO QUICKBOOKS
Make sure the payroll activity reported by your provider is accurately reflected in QuickBooks Online.
PAYROLL RECONCILIATION
Review payroll expenses, withdrawals, taxes, and liabilities so discrepancies don’t carry forward.
WHAT WE RECONCILE
What Goes Into Payroll Reconciliation?
We compare the payroll activity in your payroll reports, bank accounts, and QuickBooks Online to make sure the pieces line up and payroll is properly reflected in your financials.
Payroll Reports
Review payroll registers and summary reports to identify the wages, taxes, deductions, and other payroll activity that should be reflected in QuickBooks.
Payroll Bank Withdrawals
Match payroll-related withdrawals to payroll reports so net pay, tax payments, and other payroll transactions are accounted for.
Wages & Payroll Expenses
Review wages, employer payroll taxes, and other payroll-related expenses for accurate posting to the Profit & Loss.
Payroll Tax Liabilities
Review payroll tax balances and payments to identify liabilities that may be missing, duplicated, or incorrectly recorded.
Benefits & Deductions
Review payroll deductions and employer-paid benefits when applicable so the related expenses and liabilities are properly recorded.
QuickBooks Payroll Balances
Review the resulting QuickBooks accounts and financial statements for payroll balances that don’t look right.
WHEN PAYROLL DOESN’T TIE OUT
When Does Payroll Reconciliation Make Sense?
Payroll can look fine on the payroll company’s side while the accounting in QuickBooks tells a different story. Regular reconciliation helps catch those differences before they build into bigger bookkeeping problems.
It’s Time to Reconcile Payroll When:
Your Payroll Numbers Don’t Match
Payroll expenses, bank withdrawals, or tax payments in QuickBooks don’t agree with your payroll reports.
Payroll Liabilities Keep Building Up
Your Balance Sheet shows payroll taxes, benefits, or other liabilities that you expected to have already been paid.
Your CPA Is Questioning Payroll — We’ll review the underlying payroll activity and QuickBooks accounts to help identify what’s causing the difference.
Payroll Hasn’t Been Reconciled Regularly — We can review prior payroll activity and clean up discrepancies that have accumulated over time.
Make Sure Your Payroll Reports and QuickBooks Tell the Same Story.
WHY BUSINESSES TRUST US
Experienced Bookkeeping. Proven Track Record.
13+ Years
Bookkeeping Experience
100+
5-Star ProAdvisor Reviews
50+
5-Star Google Reviews
50%
Clients From Referrals
Owner-led bookkeeping with hands-on QuickBooks Online experience and direct support from someone who understands what it takes to run a business.
Our Cases
Let’s See Our Latest Project
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PAYROLL RECONCILIATION FAQ
Questions About QuickBooks Online?
What is payroll reconciliation?
Payroll reconciliation is the process of comparing your payroll reports, bank activity, and QuickBooks records to make sure wages, payroll taxes, deductions, liabilities, and payments are recorded correctly.
Why doesn’t my payroll in QuickBooks match my payroll reports?
Differences can come from incorrect payroll entries, duplicate transactions, tax payments, benefits, deductions, or payroll withdrawals that were categorized incorrectly. We review the activity to identify where the difference is coming from.
Do you run payroll or process employee paychecks?
No. We focus on the bookkeeping and reconciliation side of payroll. Your payroll provider processes payroll, while we make sure the resulting payroll activity is accurately reflected in QuickBooks Online.
Can you reconcile payroll from ADP, Gusto, or Paychex?
Yes. We can use reports from major payroll providers, including ADP, Gusto, and Paychex, to reconcile payroll activity to your bank accounts and QuickBooks Online records.
Can you fix old payroll balances in QuickBooks?
Yes. We can review prior payroll activity and investigate old payroll tax, benefit, or other liability balances that may be incorrect. If a larger payroll cleanup is needed, we’ll identify the issues and explain what needs to be corrected.